What counts as an appeal
You have the right to question a final grade or an academic standing decision if you believe the assessment was not handled fairly. An academic appeal is not a chance to argue about your grade again. The polytechnic only considers appeals on specific grounds:
- Procedural unfairness (for example, a test was graded using a different rubric than what was shared in class)
- Bias or conflict of interest
- New evidence that was not available when the original assessment took place
If your concern is about a grade for a single assignment or quiz, you should use the reappraisal of graded term work process instead. Learn more about fairness in assessment and academic integrity on the related pages below.
How the appeal process works
The process has three steps. You must complete each step in order before moving to the next.
Step one: Talk to your instructor
You must meet with your course instructor to discuss the grade or decision. You can meet in person, by phone, or on a virtual platform. Bring any notes, assignments, or emails that support your request. You must request this meeting within ten business days of the grade or decision being posted to your student record. Your instructor will reply in writing within two business days.
Step two: Request a formal reappraisal
If you are not satisfied with the outcome of your meeting, you can submit a formal reappraisal request to the Associate Dean of your School. You must send this request within five business days of receiving your instructor's reply. The Associate Dean will review the file and decide whether the reappraisal will proceed. The final grade may go up, down, or stay the same.
Step three: Appeal to the Vice-President, Academic
If the School's reappraisal does not change the outcome, you may appeal to the Vice-President, Academic. You must submit your formal appeal within ten business days of the School's decision. A panel made up of faculty and student members will review your case. Their decision is final.
Fees and deadlines
There is no fee to file an academic appeal. You are responsible for keeping track of all deadlines. Missing a deadline means you lose your right to continue to the next step. You do not need to pay any money to access the appeals process.
Where to get help
If you need help writing your appeal or understanding the policy, you can visit the Registrar's Office. They keep copies of all appeal forms and can guide you through the paperwork. You can also book a quiet room in the Learning Commons & Tutoring to focus on your submission.
Contact information
Academic Appeals Office
Hollis Hall, Room 106
519-555-0170, ext. 4400
[email protected]