What you can do
If you believe a final grade or academic ruling was not calculated correctly, you can use the formal process for challenging academic marks or administrative rulings. This is called an academic appeal. It is not a chance to argue about your grade because you disagreed with the course material or the instructor's teaching style. The process is handled by the Registrar's office.
Who it is for and when to use it
This process is for any student enrolled in a full-time or part-time program at Wrenford Polytechnic. You may file an appeal if you have evidence that:
- There was procedural unfairness in how your work was assessed.
- Bias affected the marking of your assignments or exams.
- New evidence exists that was not available to you or your instructor when the original assessment took place.
If your concern is about a specific assignment or term work before the final grade is posted, you should first speak with your instructor. If your concern is about a final grade, a clinical placement pass/fail mark, or an administrative ruling, you can proceed with this appeal.
How to file an appeal
Follow these steps to start the process:
- Review the academic appeal form available through the student portal or the Registrar's office.
- Write a clear statement explaining the grounds for your appeal. Focus on the facts, the specific course, and why you believe the decision needs review.
- Attach any supporting documents. This might include marked assignments, email correspondence, or medical documentation if your absence impacted the assessment.
- Submit the completed form and documents to the Registrar's office. You can hand-deliver it or submit it electronically through the student portal.
Once submitted, the Registrar will review your case. If the grounds are met, the case will be forwarded to the appropriate faculty dean or academic appeals committee for a hearing. You will receive a written decision within a set timeframe after the hearing concludes.
Fees and deadlines
There is no fee to file an academic appeal. The registrar's office encourages you to act quickly. You must submit your appeal within ten business days of receiving the grade or decision you are challenging. Appeals submitted after this deadline will not be heard unless you have a documented reason for the delay, such as a medical emergency.
Where to go for help
If you need help preparing your appeal, you can speak with an academic advisor or a counsellor. They can help you understand the policy and organize your evidence. For accessibility needs during the appeal process, contact Accessibility Services.
Academic appeals office: Hollis Hall, Room 106
Phone: 519-555-0172
Email: [email protected]